Invoices that chase themselves.
Type an invoice. Tallybird sends it, reminds the client on day 3 and day 7, and marks it paid when the money lands.
Start free trial14 days, no card. Plans from $29 a month.
Invoice TB-0142
DraftFromWren and Field Studio
Asheville, NC
Issued Oct 22 · Due Nov 21
Paid by bank transfer, you receive $7,495.00 after the $5 fee cap.
What Tallybird does next
- Oct 22SentEmailed to Halcyon Media with a pay link: card or bank transfer.
- Oct 23ViewedHalcyon Media opened it. You get a quiet note, not a ping.
- Nov 24Reminder, day 3Three days past due. A friendly note with the pay link.
- Nov 28Reminder, day 7A plainer note, copied to you, with the PDF attached again.
- Nov 29Paid$7,500.00 arrived by bank transfer. Marked paid and matched in QuickBooks.
Reminder days count from the due date. You can change the days, the wording, or turn them off per client.
Save and sendFree for 14 days. No card. This invoice comes with you.
$19,872
What late invoices cost you a year
On an average day, $100,800 of your money is sitting in clients' accounts.
$9,072 in the cost of carrying that cash at 9%, plus $10,800 of your own time chasing it.
An illustration with your numbers, not a promise. Each bar is the running total by the end of that month.
Hi Dana, just a friendly reminder that invoice TB-0142 for $7,500.00 was due on Nov 18. If it's already on its way, thank you, and please ignore this.
Pay $7,500.00 by bank or cardBank transfer 0.8%, capped at $5. Card 2.9% plus 30 cents.
Thanks,
Maya
Reminder 1 of 2. Next on day 7 after the due date.
When Halcyon pays, they get a thank-you note and you get a receipt.
Reminders you'd write yourself
Pick the voice.
Warm for the client you've had for six years, plain for most, firm for the one who always pays on day 60.
Choose the days.
Days after the due date. Most studios use two reminders; some add a third before a phone call.
Let them pay from the email.
A button, not an account number in a PDF. Bank transfer costs you less; cards are faster for small clients.
Sign it as you.
Reminders come from a person at your studio, by name, from your own address.
Stop when they pay.
The moment money lands, reminders stop. Send a thank-you, or don't.
Named for the oldest invoice
For centuries a debt was a hazel stick, notched with the amount and split lengthwise. The lender kept one half, the borrower the other, and when it was settled the two halves had to match. Tallybird keeps the same promise: one record that you and your client both see, identical on both sides.
Tally sticks were used to record debts in England from the 1100s until 1826.
One invoice, start to paid
TB-0142Draft
- Halcyon Media
- 34 hours from Harvest
- Brand refresh, landing page
$7,500.00
First the hours land.
TB-0142Viewed
- SentOct 22
- ViewedOct 23
- DueNov 21
$7,500.00
Then it goes out.
TB-01423 days late
- DueNov 21
- Reminder sentNov 24
- NextDay 7
$7,500.00
Then it follows up.
TB-0142Paid
- Paid by bankNov 29
- MatchedQuickBooks
- Fee$5.00
$7,495.00
Then it closes itself.
Made for studios of 2 to 40
Retainers go out on the 1st without anyone touching them. Hours come in from Harvest, Toggl Track or Clockify. Nothing leaves until an account lead approves it, and every client's history sits on one page.
$29a month, billed monthly
Start the Starter trialFor a freelancer or a two-person shop. Up to 30 invoices a month, automatic reminders, a pay page with card and bank transfer, and QuickBooks or Xero sync.
$79a month, billed monthly
Start the Agency trialFor studios that bill retainers and hours. Unlimited invoices, retainers on a schedule, time tracker sync, approvals before send and 5 seats, $9 for each one after.
$199a month, billed monthly
Start the Scale trialFor groups with more than one company. Separate entities and currencies, the API, 25 seats, and a named success manager who sets it up with you.
Every plan: a 14-day trial with no card, online cancellation in two clicks, card payments at 2.9% plus 30 cents, bank transfer at 0.8% capped at $5. Compare every feature
Fair questions
No. The trial is 14 days and never asks for a card. When it ends nothing is charged; your workspace turns read-only until you pick a plan.
Settings, then Plan, then Cancel. Two clicks, online, no phone call. Monthly plans stop at the end of the month you're in.
Yes. Bank transfer (ACH) costs 0.8%, capped at $5 an invoice. Cards cost 2.9% plus 30 cents. You choose what each client sees.
Both, two-way: clients, invoices and payments. You connect it in about two minutes from the Integrations page.
Only if you switch it on and your contract with that client allows one. Rules differ by state, so check with your accountant first.
Export every invoice as CSV and PDF any time. We delete your workspace 30 days after you close it, and confirm by email.
Your first invoice, today
Free for 14 days, no card. When the trial ends nothing is charged, and everything you made stays yours to export.